1.     Name
 
The name of The Club shall be called the "MID ESSEX MG OWNERS CLUB" (hereafter, refereed to as 'The Club').
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2.     Aims & Objectives
 
The aims of The Club will be: - 
 
i.    To afford members the opportunity to enjoy the ownership of MG motor cars or motor cars of any age and model.
 
ii.   To provide opportunities for members to engage in Club activities associated with ownership of MG motor cars or motor cars.
 
iii.  To arrange social meetings at regular intervals.
 
v.   To encourage members to take part in Club social events.
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3.     Membership
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Membership of The Club shall be open to any person owning an MG motor car of any age or model, motor car, or having an interest in the MG marque. The Club shall have a minimum of at least 10 members.
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All members will be subject to the regulations and codes of practice that The Club have adopted.
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All members must agree to pay for any runs or social events that, they have committed themselves too but, then find themselves unable to attend and, also to pay for any food that they have ordered for any run or event. 
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Members will be required to help with Club events as in, helping set up and break down of Club stands, equipment and or any other activities as required.
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Applications for membership shall be made by completing an application form. All applications will be considered by The Club Committee at its next meeting, and if approved, members will be enrolled as follows: - 
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        FULL MEMBER (BEING A PAID UP MEMBER OF THE CLUB)
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The Club will ensure that all present and future members receive fair and equal treatment
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The Committee may elect as Honorary Member(s) any person who has been distinguished in promoting the cause of motoring in general or of The Club in particular, subject to ratification at the next Annual General Meeting.
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3(a).     Non - member attendance at Club events
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Ex members will be required to rejoin The Club prior to participating in any Club meetings/events.
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Potential new members can attend no more than 2 meeting/events before applying to join The Club.
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Members of other Car Clubs visiting the area would need to seek approval from a Committee Member prior to participating in a Club meeting/event.
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The above conditions can be varied on application to The Club Committee.
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4.     Membership Fees
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Membership fees will be discussed annually by the Committee and, approved by the membership at the Annual General Meeting.
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Fees will be paid annually and will be due for payment following the AGM.
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Any members not paying the annual fee by 30 days following the AGM will be deemed to have resigned from The Club.
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5.     Officers of The Club
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The Executive Officers of The Club will be: - 
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         Chairperson/Area Secretary  
 
Who must be a member of the MG Owners Club and, who will be responsible for submitting the monthly area report to the MGOC
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        Treasurer
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Who will be responsible for the operation of The Club bank account and also deputise for the Chairperson as required
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        Secretary
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Who will be responsible for committee minutes, booking speakers and administrative duties
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All officers shall be elected at the Annual General Meeting of The Club, from, and by the full Members of The Club.
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All Officers are elected for a period of one year but, may be re-elected to the same officer or another office the following year.
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6.     Committee roles and duties
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The affairs of The Club shall be controlled by a General Committee comprising the Executive Officers of The Club and up to 9 other members elected from, and by the full members of The Club.
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(Membership Secretary, Social Secretary, Car Events Secretary, Club Stand Secretary, Special Events Co-ordinator, Regalia Secretary, Its An MG News Editor and Website Secretary). 
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More than one post can be held by an elected officer.
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The General Committee shall meet at agreed intervals and not less than four times per year.
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To control the affairs of The Club on behalf of its members.
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The duties of the General Committee shall be: -
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CHAIRPERSON
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Primary Role
To act as a focal point for all matters relating to The Club.
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Duties
Provide agenda and chair monthly committee meetings.
Communicate relevant information about past events, present and future and comment on people and issues at the monthly Club night.
Be aware of members needs through attending events and talking to individuals about Club matters.
Develop contacts and opportunities to enhance Club image and presence.
Choose recipients of Annual Awards (if given).
Make speeches at various events throughout the year.
To contribute at all times to the well-being of all members and The Club as a whole.
Provide monthly reports for 'It Must Be An MG' Newsletter.
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TREASURER
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Primary Role
Responsible for all financial matters to do with The Club and the revision of the Annual Accounts and Balance Sheet.
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Duties
To record and receive the incoming and outgoing of Club monies.
To liase with Chairperson, Area Secretary and Membership Secretary with records of members of The Club.
Provide monthly reports for 'It Must Be An MG' Newsletter
To provide recorded balance of Club accounts at the monthly club meets.
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AREA SECRETARY
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Primary Role
To act as a link to various external and internal parties, providing information and communication as required.
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Duties
Link between Mid Essex Area and Club Headquarters
Provide monthly reports via Enjoying MG and It Must Be An MG
Follow up discussions and direction at Committee Meetings, providing feedback by agreed deadlines.
Produce and distribute the minutes of Committee Meetings.
Arrange and obtain Club stationary and printing requirements.
Maintain an awareness of Club activities and promote to members.
Take general enquires from prospective members and others regarding Club matters, via email, phone or post.
Arrange public liability insurance for events as required.
Act as liaison between monthly meeting venue and Club, negotiating prices and conditions (if any).
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MEMBERSHIP SECRETARY
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Primary Role
Responsible for registering and maintaining the members list and giving new members the background to The Club and its activities.
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Duties
Greeting new members at monthly meetings or other events and encouraging them to become involved in Club activities. Explain the purpose of The Club, the events we organise and make them feel welcome.
Maintain the members register which contains, names, addresses, phone numbers, email and car details.
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SOCIAL SECRETARY
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Primary Role
Responsible for collating members attendance for events, meetings and taking deposits.
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Duties
Selling tickets and collecting monies for events, i.e. Dinner & Dance and any social event.
Liase with other committee members to ensure support for social events.
Organise the odd event for monthly meetings and additional events.
The time spent each month is approx 6 hours and includes phone calls or emails.
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CAR EVENT SECRETARY
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Primary Role
Responsible for organising a programme of car events, excluding car displays.
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Duties
To provide a varied range of events covering runs, treasure hunts, etc.
Liasing with other committee members on matters affecting events.
Finding suitable venues, pre-booking where necessary.
Awareness of safety needs at events and the apporpriate insurance cover where applicable.
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CLUB STAND SECRETARY
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Primary Role
Responsible for the organisation of The Club stands at events.
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Duties
Keep register of members vehicles and organise volunteers for events.
Ensure sufficient volunteers for each event and provide them with the necessary details.
Arrange the necessary equipment and organise the display of vehicles.
Update and maintain photo boards (if any).
Organise attractions for The Club stand, where appropriate.
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SPECIAL EVENTS CO-ORDINATOR
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Primary Role
To organise, manage and co-ordinate all matters relating to special events, particularly runs on behalf of the Mid Essex Area.
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Duties
Form appropriate committees to cover all activities relating to special events.
Establish the content and event requirements.
Create and manage the event budget.
Maintain a communication link between the various committees and the members.
Provide a post event report for publication where appropriate.
Provide a separate account for each special event.
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REGALIA SECRETARY
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Primary Role
Responsible for the ordering, promotion and sale of Club regalia.
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Duties
Maintain stock records and verify all purchases and sales.
Store regalia between meetings and maintain in a new condition.
Display and offer regalia for sale at meetings and events.
Order items as required to maintain adequate stock, subject to any agreed levels.
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IT MUST BE AN MG EDITOR
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Primary Role
The production of It Must Be An MG Newsletter.
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Duties
Send out newsletter to those members not attending the monthly meetings.
Co-ordinate requirements of It Must Be An MG, agree deadlines for submission of articles and produce text and layout. Liase with committee members and others for articles by due time.
Arrange printing of It Must Be An MG and its availability at monthly meetings.
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WEBSITE SECRETARY
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Primary Role
Responsible for developing, maintaining and updating The Club website www.midessexmgownersclub0907.com
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Duties
Maintain website administration - plugins, wix.com updates and back-ups.
Update changes to the website and monthly page and post updates.
Upload monthly newsletter and provide website links to the editor to distribute to the membership.
Identify any opportunities for site enhancements.
Manage Search Engine Optimisation (SEO) to ensure our site is appealing to search engines.
Provide monthly analytics data report to committee members for all committee meetings.
Manage hosting provider and associated website charges with Treasurer.
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7.     Sub - Committee
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The General Committee may appoint a sub-committee for special purposes (i.e. to organise runs, social events and as required to help with Club business).
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To co-opt additional members of the committee as the committee feels is necessary, co-opted members shall not be entitled to a vote on the committee unless they have been co-opted to replace a member who has died or resigned. They shall hold office until the next AGM.
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To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.
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No Executive Officer or Committee Member may enter into any contract without a resolution approving such contract being approved at a full committee meeting.
Note: No Full Member of The Club, not being a member of the committee, shall enter into any contract under any circumstances.
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8.     Finance
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All Club monies will be banked into an account held in the name of The Club.
The Club Treasurer will be responsible for the finances of The Club.
The Financial year of The Club will run from 3rd August to the 2nd August the following year or what falls in the calendar month.
A statement of annual accounts, audited by the Chairperson and one other Full Member not being a member of the committee, will be presented by the Treasurer at the Annual General Meeting.
Any two of the Executive Officers shall be required to authorise Club cheques.
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9.     Annual General Meeting
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The Annual General Meeting of The Club shall be held in the first week of September each year. 21 clear days written notice shall be given to members of the Annual General Meeting by circulating a copy of the notice to every member at their home address (by post or via email).
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Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 21 days before a meeting.
 
The business of the Annual General Meeting shall be to: -
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Confirm the minutes of the previous Annual General Meeting.
Receive the audited accounts.
Receive the annual report of the Chairperson.
Elect the Officers of The Club (i.e. Chairperson, Secretary, Treasurer) and other General Committee Members.
 
Nominations of candidates for election of Executive Officers and committee members posts shall be made in writing to the Secretary at least 21 days in advance of the Annual General Meeting date.
Nominations can only be made by Full Members and must be seconded by another Full Member. In the absence of nominations prior to the meeting, nominations may be taken from the floor. All nominations shall have the consent of the nominee.
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Fix Club subscription rates. A Member who has not paid his/her subscription by such default date as the 
committee prescribes, will be deemed to have resigned.
 
Transact such other business received in writing by the Secretary from members 21 days prior to the meeting and included on the agenda.
Such other business except business for which a Special General Meeting is required (e.g. expulsion, dissolution or changes to the constitution) as by common consent of the meeting, the Chairperson in his/her discretion admits.
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Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from more than half of the Full Members of The Club. At least 21 days notice of the meeting shall be given. The business to be considered at the meeting to be specified in the notice convening the business.
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Rules or procedure (QUORUM) - a minimum of three Full Members must be present at each meeting held.
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10.    Discipline and Appeals
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All concerns, allegations or reports of poor practice/abuse relating to the behaviour of any members of The Club will be recorded and responded too swiftly and appropriately in accordance with The Clubs policy and procedures.
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All complaints regarding the behaviour of members should be presented and submitted to the Secretary.
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The management committee will meet to hear complaints within 10 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including termination of membership.
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The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and, the member against whom the complaint was made, within 20 days of the hearing.
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There will be the right to approval to the Management Committee following disciplinarty action being announced. The Committee should consider appeal within 10 days of the Secretary receiving the appeal.
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The Committee may elect as Honorary Members any person as moderators for The Clubs WhatsApp Group Chat, Website, Twitter, Facebook and Instagram accounts, so that The Club are following the guidelines and monitoring any abuse or conflict and notifying said member(s) and the Management Committee, so that action can be taken.
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11.     Dissolution
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A resolution to dissolve The Club can only be passed at an AGM or SGM through a majority of Full Members.
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In the event of dissolution, any assets of The Club that remain will be disbursed as agreed at the dissolution meeting.
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Any assets in the Club Account or Charity Account will be donated to local charities as agreed at the dissolution meeting.
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12.     Amendments to the Constitution
 
The Constitution will only be changed through agreement by a majority vote of Full Members at an AGM or SGM. 
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We certify that this a current record of The Constitution of the MID ESSEX MG OWNERS CLUB, which were adopted at the Annual General Meeting held on Monday 4th October 2021.